SOUTHBROOM CONSERVANCY 

(Established 20 December 2003) 

​ 

NAME, AFFILIATION AND GEOGRAPHIC AREA 

​ 

The name of the Conservancy is the Southbroom Conservancy (hereinafter, “the Conservancy”), an “Urban” conservancy registered with the KwaZulu-Natal Nature Conservancies Association.  The conservancy is situated in Southbroom, KwaZulu-Natal and incorporates the area from the beach in the East to the Main Road in the West, and from the Umkhobi river in the South to the Imbezane River in the North, consisting of land vesting in the Ray Nkonyeni Municipality, zoned “conservation” or Public open spaces, together with adjoining private erven vesting in the members from time to time.  Also included is the Frederika Nature Preserve. 

 

M I S S I O N 

To preserve in perpetuity the natural environment of coastal and riverine forest, coastal bush and grasslands for the benefit of the indigenous fauna and flora occurring there.

 

O B J E C T I V E S  

·        To protect and manage the environment through the application of sound conservation practices, including the eradication of alien vegetation, the removal of snares and the creation and maintenance of trails 

·        To educate, generate interest and active participation by adjoining residents and other interested parties, including South Coast schools, in the preservation of the Conservancy’s ecosystem and the associated flora and fauna 

·        To promote eco-tourism, bird-watching and public awareness of the importance of the natural environment and indigenous flora by providing access to an unspoilt setting of particular biodiversity and natural beauty 

·        To raise funds, accept donations or other funds to achieve its Objectives and fulfil its Mission 

 

M E M B E R S H I P  

·        Membership shall be open to any Southbroom landowner or resident supporting the Conservancy’s Mission and Objectives 

·        Membership shall automatically terminate on resignation, cessation of ownership or residency in Southbroom. 

 

M A N A G E M E N T  

·        Management of the Conservancy shall vest in a Committee of officers elected by the members from their number.  Committee officers shall retire annually at the Annual General Meeting but may make themselves available for re-election. 

·        The Committee shall consist of a Chairperson, Vice Chairperson, Secretary, Treasurer and so many ordinary officers as the members may from time to time decide, subject to a maximum of 10. 

·        The Committee shall have the power to co-opt additional temporary members for the duration of specific projects.

·        The Committee shall from time to time make such rules and by-laws as it deems necessary for the conduct of its meetings and the efficient running of the Conservancy. 

·         

F I N A N C E 

·        The Conservancy financial year shall end on 30 June annually 

·        The Treasurer shall deposit all moneys with an approved banking institution 

·        The Conservancy accounts shall be drawn up in an accepted bookkeeping manner and be submitted for approval at every Annual General Meeting 

·        At least two signatories (of four (4) mandated Committee officers) shall be empowered to effect withdrawals from the Conservancy Bank account. 

 

 

M E E T I N G S 

Annual General Meeting 

The AGM shall be held annually within ninety days of the financial year-end 

Members shall be given fourteen days’ notice of the AGM together with notice of the agenda and proposals for consideration thereat 

The business of the AGM shall be: 

·        To receive the Chairperson’s annual report 

·        To receive and approve, with or without modification, the annual financial statements 

·        To elect Committee officers 

·        To conduct general business 

·        A quorum shall comprise 20 of members 

·        Notice of the Annual General Meeting is to be accompanied by an Agenda, the Minutes of the previous Annual General Meeting and Financial Statements 

​

SPECIAL GENERAL MEETINGS

·        A Special General Meeting may be called either by the committee, or upon receipt of written request therefore signed by no less than 20 of the members 

·        Members shall be given fourteen days’ notice of the meeting and shall be fully advised of the agenda and the purpose of the meeting 

·        No other business other than what is on the Agenda will be discussed

·        A quorum shall comprise 20 of members. 

​

COMMITTEE MEETINGS 

Committee meetings shall be held monthly or as decided by the Committee 

​

VOTING

·        All members may vote at General Meetings.   

·        The Chairperson of any meeting shall enjoy both a deliberative and casting vote. 

​

DEFERMENT 

In the event of there not being a quorum present at any meeting, that meeting shall be deferred for a period of seven days.  The number of members present at the re-convened meeting shall constitute a quorum. 

 

 

CONSTITUTION

·        A member wishing to amend the constitution shall give the Secretary written notice thereof with the proposed amendment/s and the reasons therefore at least one month prior to the Annual or Special General Meeting convened to consider the matter 

·        Amendment of the constitution shall require a two-third’s majority of members present at the duly constituted Annual or Special General Meeting concerned. 

​

L E G A L 

 

The Conservancy shall sue and be sued in the name of Southbroom Conservancy. 

 

D I S S O L U T I O N  

   

In the event of the dissolution of the Conservancy, its property and funds shall not devolve to any member but shall be disposed of to another organisation having conservation objectives operating on the South Coast of KwaZulu-Natal. 

 

This version of the Constitution was adopted at the AGM (2024) on 6 January 2025